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Organizing a fundraising event for Humane Pennsylvania can be fun and rewarding for both you and the animals. Generous friends have supported the animals through a variety of events such as birthday parties, bake sales, garage sales, donation drives etc.

HELPFUL EVENT PLANNING HINTS:

  1. Brainstorm event ideas. The only limit is your imagination: Auctions; Yard Sales; Parties; School Events; Car Washes; Bake Sales
  2. Gather friends and family to help support your cause
  3. Set a date for your event that gives you plenty of time for planning
  4. Set fundraising goal
  5. Be aware of any legal, insurance, liability, permit and safety issues you may need to address
  6. Advertise! Advertise! Advertise! Flyers, posters and other promotional materials can help your event gain support and attendees. Humane Pennsylvania can provide you with a limited quantity of printed materials and online advertising

For event assistance please contact Nicole Koch, Events & Volunteer Coordinator at nkoch@humanepa.org or 610-750-6100 ext. 232.

HOW HUMANE PENNSYLVANIA CAN HELP:

We can provide the following once your event has been approved:

  • A support letter that validates the authenticity of the event
  • Limited promotional materials
  • Online website and social media event promotion

Humane Pennsylvania cannot provide the following:

  • Event funding or reimbursement
  • Mailing/email lists
  • Guaranteed shelter animals at the event
  • Guaranteed Humane Pennsylvania staff/volunteers to participate in the planning or hosting of event
  • Guaranteed sponsors
  • Permits, licenses or insurance
  • Prizes, auction items, awards

Application must be approved by Humane Pennsylvania prior to publicizing or hosting events.

THINGS TO KEEP IN MIND:

GENERAL

  • The Event/Donation Drive Application must be submitted to Humane Pennsylvania prior to publicizing or hosting the event (Please allow a lead time of six weeks for promotional consideration).
  • The name and logo of Humane Pennsylvania are registered trademarks.
  • Humane Pennsylvania reserves the right to withdraw the use of its name at any time, and will not assume any costs that may be involved in doing so.
  • If the event is cancelled, the event organizer should contact Humane Pennsylvania at least 24 hours prior to the event.
  • Humane Pennsylvania will not assume financial or legal responsibility and is not responsible for any personal or property damage.

PROMOTION

  • Humane Pennsylvania will work with the event organizer on promotional efforts as needed.
  • Event information to be released to the media must be reviewed by Humane Pennsylvania prior to distribution.
  • Promotion of the event to Humane Pennsylvania staff and volunteers may occur internally, at the discretion of Humane Pennsylvania representatives.

FINANCIAL

  • To ensure there is a distinction between Humane Pennsylvania and all third-party events, the event organizer must handle all funds until the official donation is submitted to Humane Pennsylvania.
  • All promotional materials must clearly state the percentage of proceeds that will be donated to Humane Pennsylvania.
  • Money raised must be received within 90 days of the event. 

TAX RECEIPTS

Humane Pennsylvania is a registered 501(c)3 charity and will issue charitable tax receipts upon request if the following conditions apply:

  • Humane Pennsylvania requires an accounting record detailing donations upon the completion of your event. Humane Pennsylvania reserves the right to audit the financial records pertaining to your event.
  • Income tax receipts will be issued to those who have not received a product or tangible item in exchange for their donation.
  • Humane Pennsylvania receives a clearly written list of the names and addresses of the donors, together with their donation amount.

Humane Pennsylvania cannot issue tax receipts for donated services, paid services (e.g., graphic design, advertising, construction, entertainment, tent set-up etc.), or for product sales.

Interested in hosting an event with Humane Pennsylvania? Click HERE to submit an event/donation drive application.